When is it appropriate to use a change document?

Using a change document is appropriate when adding or removing items from hand receipts because it serves as a formal method to update property records. This ensures that the documentation reflects current inventories accurately, which is crucial for maintaining accountability and tracking the status of property. By utilizing change documents for updates like these, units can keep clear and precise records of property modifications, which is vital for effective property management and compliance with regulations.

While transferring property between units, conducting inventories, and auditing property records are also important activities concerning property accountability and management, they typically require different documentation processes. Change documents specifically focus on modifications to existing hand receipts rather than transactions or assessments involving multiple units or audits.